Kaufland DATEV integration: post marketplace data cleanly

A Kaufland DATEV integration becomes interesting as soon as a few orders are to turn into a real accounting process. After all, Kaufland does not only deliver sales: payments, fees and commissions must also fit together traceably in the end. AccountOne retrieves this data via the connection and prepares it for further processing.

The challenge begins where several countries, accounts or sales channels come into play. What needs to be set up first? Where do typical reconciliation errors occur? And how does reviewed posting data finally get to DATEV? You'll learn all this here.

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Kaufland DATEV integration – why the data basis has to be right first

Before anything is posted, it must be clear which sales data actually arrives in AccountOne. Behind a sale on the platform there are the order, payment, fee and possibly further movements. All of them must remain separately identifiable for accounting. AccountOne retrieves all this information and brings it together for further processing. For online retailers, this means: order and payment data then enters the intended process without recurring manual rework.

The crucial point: in accounting terms, a sale is not the same as a payment. Anyone who mixes the two levels later loses the connection between revenue and cash flow. The Kaufland DATEV integration therefore first creates a reliable data basis, even before account assignment or export play any role at all.

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Connecting the Kaufland integration and starting the first data retrieval

The technical setup is quick. In the Kaufland seller area, the Client Key and Secret Key are generated and then entered in AccountOne. This gives AccountOne the necessary access to the marketplace.

After activation, the first retrieval starts so that AccountOne can take over the data via the connection. If order or payment data also flows into AccountOne via systems such as JTL or PlentyONE, this data can be excluded in the respective integration settings. This function allows already connected data sources to be specifically excluded so that duplicates are avoided from the outset.

What happens to revenue, payments and fees in Kaufland accounting

A sale on Kaufland results in several postings. In AccountOne, different debtors and account assignments can be stored for this; sales also go through the VAT assessment.

It gets interesting with Payment-Matching: AccountOne automatically links orders, payments and fees via transaction IDs. As a result, the associated documents also remain traceable within the business transaction. This means the Kaufland DATEV integration also works with a large number of transactions in e-commerce.

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Several countries and sales channels: the Kaufland integration in e-commerce

Kaufland has long since ceased to be a purely German marketplace. Sales can run via kaufland.de, kaufland.at, kaufland.pl or kaufland.fr, among others; AccountOne manages these marketplaces with their own names and separate account assignment options.

When connecting several shops, unique prefixes are assigned for matching. The platform remains the same. The assignment of the individual sales channels, however, remains clearly separated. This makes it possible to see later which channel an order comes from. This becomes relevant when companies offer their products in several countries in parallel. With the Kaufland DATEV integration, the country marketplaces remain separate instead of the data being merged into a single channel.

Before posting: defining accounts and responsibilities cleanly

Account assignment requires professional know-how. AccountOne provides sample account assignments for various charts of accounts. The suggestions are a starting point, not a finished tax decision. The tax firm can adopt, adjust or completely redefine account assignments.

Among other things, separate revenue accounts and expense accounts can be stored before the data is processed further in the accounting software. This makes it obvious what the system prepares and where the tax consultant decides. This separation prevents a software default from becoming the professional assessment without review. The right solution therefore does not consist of as many defaults as possible, but of a clean account assignment logic that remains understandable even with new fees or accounts.

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What is easily overlooked in payment reconciliation

In reconciliation, what counts is not only whether a payment has arrived on the bank account, but whether its path can be fully explained. Payouts in particular run via cash in transit and have no direct reference to an individual order. Recurring movements can be prepared automatically. Differences can thus be checked in a more targeted way, without taking the entire month apart again. The Kaufland DATEV integration thus helps to narrow down discrepancies to individual movements instead of re-checking entire settlement periods. This reduces manual effort and creates a clean data basis.

How the transfer of posting data to DATEV works

Once the export has been reviewed, it is handed over to the accounting software. AccountOne provides the prepared posting data as an export for batch processing in DATEV. Alternatively, the DATEV Buchungsdatenservice is available as a further function for the handover. For this, the relevant period must first be finalized in AccountOne.

At this point, it is no longer a matter of interpretation. Reviewed postings are provided in a DATEV-compliant format that the tax firm can then continue working with.

Where retailers, tax consultants and AccountOne work together

If Kaufland accounting is to run smoothly day to day, the company and the tax firm need to know who takes on which part of the process.

The online retailer supplies the operational information and clarifies open transactions, AccountOne prepares the data technically. The tax consultant receives access to the prepared data and takes care of the account assignment and professional review.

AccountOne also provides support with documentation, sample account assignments and personal support. Especially with new marketplaces or additional accounts, this division prevents questions from being left unresolved between the parties involved.

Anyone who sells on other marketplaces such as Amazon or eBay in addition to Kaufland can connect them to AccountOne as well. This way, nothing stands in the way of a growing e-commerce business.

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